The suite for digitizing the Management System (SMS) of Railway Operators
A modern, user-friendly tool designed by industry experts and built with the latest web and mobile technologies, aimed at simplifying and centralizing the management of organizational processes while streamlining all typical activities of a Management System Manager
eSMS
Modules
Audit
Software for planning, scheduling, executing, and monitoring audits, fully digitizing the process to boost effectiveness and efficiency
KPI
Software that optimizes and simplifies the monitoring process through automation, compliant with Reg. (EU) No. 1078/2012
NRT
Software for regulation management, transposing rules, and updating texts and manuals efficiently
Reports
Software for managing corrective, and preventive actions, as well as changes, compliant with Reg. (EU) No. 402/2013
Risk Assessment
Software for fast, automated risk evaluation
Suppliers
Software for managing supplier qualification and ongoing evaluation efficiently
Key Features
- Centralized Planning: Consolidates all activities, deadlines, and milestones into a single, integrated calendar for total oversight.
- Organizational Management: Easily manage the company’s organizational structure, defining roles, responsibilities, and hierarchies.
- Core Registries: Centralizes common master data and business processes to ensure information consistency across all modules.
- Workflow Optimization: Designed by industry experts to simplify the complex tasks of Safety Management Systems through a user-friendly interface.
- Compliance & Change Management: Fully compliant with Regulation (EU) No. 402/2013 (CSM-RA) and its amendments, featuring dedicated tools for change management.
- Multi-channel Reporting: A single collector for managing reports (including anonymous ones), as well as corrective and preventive actions.
- Universal To-Do List: Acts as a centralized hub for actions generated by all other modules in the suite, providing users with a single, streamlined task list.
- Lifecycle Monitoring: Allows for tracking the entire evolution of an event, from the initial report to the verification of the effectiveness of the actions taken.
- End-to-End Management: Dedicated software for planning, executing, and monitoring inspections within a single digital workflow.
- Operational Efficiency: Optimizes field verification activities, reducing management time and minimizing the risk of errors.
- Full Traceability: Ensures complete traceability of audit reports, collected evidence, and activity progress status.
- Action Tracking: Directly links audit findings to corrective and preventive actions, streamlining the closure of non-conformities.
- Centralization: A single digital repository to manage the entire regulatory dataset (provisions, requirements, manuals).
- LaTeX-Based Drafting: Advanced editing system leveraging LaTeX standards to ensure professional typesetting, precision, and automated management of indexes and cross-references.
- Visual Mapping: Exclusive graphical tools to navigate and identify hierarchical relationships between reference documents.
- SMS Integration: Maps direct connections between regulations and Safety Management System processes for total consistency.
- Advanced Monitoring: Automated system for tracking indicators in full compliance with Regulation (EU) No. 1078/2012.
- Rule-Based Input: Intelligent data management based on predefined rules that guide the user and ensure the integrity of the entered information.
- Automated Data Processing: Streamlines data collection across departments and automates processing, drastically reducing time and the risk of human error.
- Predictive Trends: Leverages advanced historical data analysis to generate future projections and trends, enabling a proactive approach to railway safety.
- Advanced Methodologies: Utilizes FTA (Fault Tree Analysis) and ETA (Event Tree Analysis) models for rigorous analysis of scenarios and frequencies.
- Integration & Automation: Enables automated risk assessment by directly leveraging data from the Reports and KPI modules.
- Evolutionary Monitoring: Thanks to data automation, the system updates risk evolution in real-time, allowing for a seamless comparison between historical and current scenarios.
- Protection Planning: Facilitates the definition and management of safety barriers and mitigation actions to control identified risks.
Additional Features
Benefits
Productivity
Adoptability
Flexibility
Scalability
Traceability
Compliance
Paper-free
Affordability
FAQ
Can I digitize my railway Safety Management System?
Yes. SysCo eSMS helps railway operators digitize and centralize the main processes of their Safety Management System. The suite supports activities such as regulation management, audits, reports, supplier qualification, risk assessment and KPI monitoring, helping the organization move from fragmented tools and documents to a more structured, traceable and integrated digital process
How can I manage railway regulations, manuals and provisions in one place?
The NRT module of eSMS is designed to centralize regulation management and support the creation, revision and update of texts, manuals, provisions and prescriptions. It helps railway operators manage incoming and outgoing documents, track regulatory transposition activities and maintain consistency between rules and the documents derived from them.
Can railway audit management be made more efficient?
Yes. The Audit module of eSMS supports the planning, scheduling, execution and monitoring of audits. It allows users to manage audit programs, fill in checklists, record outcomes, assign actions and monitor follow-ups in a traceable digital workflow, reducing manual work and improving process control.
How can I manage corrective actions, preventive actions and change requests?
The Reports module of eSMS centralizes the management of corrective, preventive and improvement actions, as well as change requests. It is designed around a single report management process and supports the evaluation, treatment, assignment and monitoring of actions, also in connection with Regulation (EU) No. 402/2013.
Can operational staff report risks, unsafe situations or improvement opportunities?
Yes. The Reports module allows users to create reports when they identify a risk, a dangerous situation or an improvement opportunity. It can also support anonymous reporting, attachments and structured follow-up actions, helping railway operators involve operational staff in the continuous improvement of safety processes.
How can I manage supplier qualification and periodic evaluation?
The Suppliers module of eSMS supports supplier qualification and ongoing evaluation. Railway operators can define criteria, weights, minimum scores and evaluation frequency, then manage assessments, follow-up actions and supplier performance in an integrated and traceable process.
How can I perform railway risk assessment digitally?
The Risk Assessment module supports digital risk evaluation through configurable risk matrices, top events, FTA and ETA logic. It allows railway operators to define studies, assess risks, compare scenarios and track the evolution of risk over time, supporting more structured and documented safety assessments.
How can I monitor railway safety KPIs automatically?
The KPI module helps railway operators define, calculate and monitor indicators, including data coming from other information systems. It supports periodic evaluation, trend analysis, action management and integration with other eSMS modules, helping the organization monitor safety performance in a more systematic way.
Is there a way to reduce duplicated work across Safety Management System processes?
Yes. eSMS is designed as an integrated suite, where different modules can share information and generate actions within a common workflow. This helps reduce duplicated data entry, centralize responsibilities and manage actions in a single To-Do List across reports, audits, suppliers, risk assessment and KPI processes.
Can I improve traceability across my Safety Management System?
Yes. eSMS improves traceability by structuring how documents, audits, reports, actions, suppliers, risks and KPIs are managed over time. Each process can be tracked, archived and connected with related activities, helping railway operators maintain evidence of decisions, actions and follow-ups.